BoD Meeting |
Date: 1/13/2009 |
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Time: 7:05 PM – 9:07 PM |
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Place: Randall Mungo's Shed |
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| Meeting called by: BoD | Type of meeting: Meeting of the Directors | ||
| Facilitator: Chad Keller | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Chad Keller, Randall Mungo, Patrick Hedgepath, Debbie Kessel, Connie Parson | ||
Minutes |
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| Agenda item: | Meeting called to order |
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| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes from the previous meeting were reviewed. |
| Motion made by: | Patrick Hedgepath to approve the minutes |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no votes |
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| Agenda item: | Budget Presentation |
| Presenter: | Randall Mungo |
| Discussion: | Balance is $24,546.91 at years end 2008. The proposed budget for 2009 was given out. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Randall will make another set of adjustments and the committee will make another round for the final 20 SCE&G signatures. Budget approval tabled until the next meeting. |
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| Agenda item: | Management company interview |
| Presenter: | Tracie Robinson |
| Discussion: | CMA made a formal presentation as the board. The board asked questions of the CMA representative. It is a small company that was started in 2004. The board discussed how violations would be handled. The board was given a list of services provided for the $600 monthly fee. |
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| Agenda item: | New Board Members |
| Presenter: | Chad Keller |
| Discussion: | The board received two volunteers for the vacant board seats. Connie Parsons and Debbie Kessel. |
| Motion made by: | Chad Keller to appoint the two volunteers to the vacant board positions. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Board |
| Deadline: | Now |
| Agenda item: | Review of the meeting with CMA |
| Presenter: | Chad Keller |
| Discussion: | The board discussed the meeting with CMA and talked about other management companies they wanted to interview. The board will interview the other management companies and present the management company that the board feels best suits the communities needs to the HOA at the next open meeting. |
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| Agenda item: | Auditing the books |
| Presenter: | Randall Mungo |
| Discussion: | Randall spoke with a CPA and they mentioned this was a really bad time of year to try to get this done.The wait period for their firm was a couple of months. Debbie mentioned there could be another CPA in the neighborhood that might be able to assist with this. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Debbie will contact the CPA and ask them if they can audit the books. |
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| Person responsible: | Debbie Kessel |
| Deadline: | next meeting |
| Agenda item: | Vice presidents position |
| Presenter: | Patrick Hedgepath |
| Discussion: | Patrick mentioned that Randall currently holds both the Treasurer and Vice Presidents position. Debbie Kessel volunteered for the Vice Presidents position. |
| Motion made by: | Randall Mungo nominated Debbie Kessel for the Vice Presidents position. |
| Motion second by: | Chad Keller |
| Conclusions: | 5 yes 0 no votes |
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| Person responsible: | Board |
| Deadline: | Now |
| Agenda item: | Meeting Adjourned |
| Presenter: | Chad Keller |
| Discussion: | The meeting was adjourned. |
| Motion made by: | Chad Keller to adjourn the meeting. |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no |
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| Person responsible: | Chad Keller |
| Deadline: | |